Publishing Your Scholarly Output

The State University of New York now has a repository for the peer reviewed publications of our scholars, called SOAR (SUNY Open Access Repository). SUNY Empire has a "community" within SOAR - this means that if you contribute your works, they will be discoverable by anyone searching SOAR as a whole, but they can also be found together with contributions from other SUNY Empire scholars. 
 

Copyright Considerations of Self-Archiving in the Repository

You must own the copyright of any work that you want to submit to the repository, or have permission from the journal that owns the copyright. This means that instructors may not submit student work without their specific written consent.

By default, putting your work in the repository does absolutely nothing to the copyright status of the work. However, if you own the copyright, you may choose to put the work under a Creative Commons license. So by default, the public is entitled to access your work for free, but they may not make copies or derivative works. But if you use a Creative Commons license, that will expand the rights available to the public according to the terms of the license. 
 

Content Considerations of Self-Archiving in the Repository

At the present, SOAR is only accepting dissertations, theses, and capstones from students, and both creative works and published, scholarly works from faculty, staff, and students.

Text (in the form of accessible/readable PDFs) is stored in the repository. Multimedia content (which must be fully accessible) has an item record in the repository and links to the full content in Learnscape.

Please email jennifer.collins@sunyempire.edu if you have content that you want to submit to the repository. You do not need to be certain that you have permission from your publisher to put it into a repository. She will determine whether she needs the final version of the article or the pre-print. All you need to do is provide the title of your work, title of the journal, and publication year.  

If you have a co-author, please make sure that they consent to having the work in the repository. There is no legal requirement for them to consent, since putting it in the repository doesn't affect copyright, but it is good collegial practice.

If there are any minor accessibility problems (e.g., things that would prevent a person using a screen reader from reading your article), we will fix them without altering your content. If there are major accessibility problems that can't be fixed without spending a lot of time or altering the way your content is presented, we may have to postpone submission until you can fix them.

You do not need to add metadata. The SUNY Library Services librarians take care of the actual process of uploading your scholarship and making it discoverable.